MEETINGS & EVENTS

Dream Big.
We’ll Handle
the Details.

TOTAL
EVENT SPACE

29,755 sq. ft.
(2,764 m2)

LARGEST
EVENT SPACE

7,235 sq. ft.
(672 m2)

LARGEST
RECEPTION

2000
persons

Located in the heart of the Las Vegas Strip, Ahern Hotel offers a non-gaming, non-smoking, distraction-free environment with immediate access to world-class entertainment, dining, and nightlife. Our versatile indoor-outdoor venues and two floors of dedicated meeting and event space accommodate everything from corporate meetings and conferences to weddings, galas, and private celebrations.

OUR VENUES

Versatile Spaces
& Exceptional Experiences.

Designed for corporate meetings and events, Ahern Hotel provides flexible venues with advanced AV support, digital LED displays, and adaptable configurations. From board meetings to large conferences, each space is supported by professional on-site staff to deliver a smooth experience.

LEVEL 1

Group Dining • After parties • Special Events

All American Sports Kitchen delivers an energetic sports dining experience in the heart of Ahern Hotel. Featuring classic American favorites, craft beer selections, wines, and a wide range of offerings, it provides the perfect setting for game days, group gatherings, celebrations, and social events.

From championship moments and major sporting events to international competitions, futbol, and motorsports, AASK brings fans together through great food, drinks, and an exciting atmosphere.

The space is also available for select private events, offering a unique setting for groups looking to combine dining, entertainment, and the energy of live sports.

Breakout Room • Small Meetings • Private Events

The Emerald Room offers an intimate and elegant setting for private gatherings, executive meetings, and smaller event experiences. Featuring a sophisticated atmosphere and distinctive design details, this versatile space provides a refined environment for groups seeking a more exclusive setting.

Ideal for breakout sessions, corporate meetings, private dinners, and special gatherings, the Emerald Room also pairs seamlessly with our Level 1 Studio spaces, providing an elevated breakout area, VIP meeting room, or private gathering space for larger events.

Custom Event Space • Large Exhibitions • Breakout Sessions

The Level 1 Studio Spaces provide a flexible event environment designed to accommodate everything from breakout meetings and training sessions to conferences, exhibitions, and full-floor events. Configurable to meet the needs of your program, the studios can be arranged in a variety of layouts to support gatherings of nearly any size.

Ideal for corporate meetings, conventions, expos, training seminars, networking events, and community programs, the Level 1 Studios offer exceptional versatility for planners seeking a customizable event solution.

LEVEL 2

Luxury Dining • Dinner Shows • Special Events

The Chophouse Event Space offers an intimate venue with panoramic south-facing views of the Las Vegas Strip, creating an elegant setting for private dinners, receptions, and exclusive gatherings. Its warm atmosphere is ideal for events that bring guests together over exceptional food, conversation, and entertainment.

Perfect for corporate dinners, wedding receptions, holiday parties, fundraisers, and dinner shows, the Chophouse Event space pairs seamlessly with the adjacent Chophouse Wine Bar, providing a natural flow from cocktail reception to the main event.

Guest Reception • Cocktail Hour • Pre-Function Space

The Chophouse Wine Bar is a dedicated reception and pre-function area designed to welcome guests before your event begins. Ideal for guest arrival, registration, cocktail receptions, networking, and social hour, it provides an inviting atmosphere that encourages conversation and connection.

Conveniently located adjacent to the Chophouse Event Space, this open-concept venue creates a seamless flow from arrival to the main event, making it an ideal complement for corporate meetings, private dinners, weddings, and special celebrations.

Small Meetings • Exhibitions • Private Events

The Gallery Space offers an intimate venue surrounded by curated artwork from Ahern Hotel’s resident artist program, creating a sophisticated setting unlike a traditional meeting room. Designed for smaller gatherings, it is ideal for executive meetings, networking events, private receptions, and creative experiences.

With its gallery-inspired atmosphere and flexible layout, the space provides a distinctive backdrop for corporate functions, social events, artist showcases, and exclusive gatherings.

Wine Tastings • Dining • Private Events

Originally designed as an intimate wine tasting venue, Vita Bella Wine Bar offers a warm and inviting setting for private events, curated dining experiences, wine tastings, and social gatherings. Its welcoming atmosphere is ideal for bringing guests together over exceptional food, wine, and conversation.

Connected directly to The Showroom, Vita Bella Wine Bar also serves as an ideal companion space for cocktail receptions, VIP hospitality, event registration, or post-event gatherings.

Full Productions • Awards • Keynote Presentations

Designed to captivate audiences, The Showroom provides a versatile setting for live productions, awards ceremonies, keynote presentations, and corporate events. Its professional stage environment and flexible layout create an engaging experience for both presenters and guests.

Whether hosting a company awards gala, product launch, guest speaker, or live performance, The Showroom offers a polished venue that combines production capabilities with an atmosphere designed to leave a lasting impression.

OUR SOLUTIONS

TAILORED
FOR EVERY OCCASION.

Whether you’re planning a corporate conference, birthday celebration, trade show, banquet, wedding, or live production, our team delivers personalized event experiences designed to bring your vision to life.

Celebrate your birthday in true Las Vegas style at Ahern Hotel, with vibrant spaces designed for guests of all ages to gather, dine, and celebrate in one unforgettable destination.

From 21+ adult birthday parties and private group celebrations to family-friendly gatherings, we offer experiences tailored to every style of celebration. For younger guests, options such as Adam London’s Laughternoon comedy magic show bring an added layer of entertainment designed just for kids.

Ahern Hotel offers an elegant backdrop for weddings, Quinceañeras, high school and collegiate graduations, and milestone celebrations in Las Vegas. Our flexible banquet spaces and tailored event options are designed to reflect your unique vision.

With experienced event support, curated dining options, and trusted vendor partnerships, we provide a seamless experience for celebrations of every size.

Ahern Hotel Banquet services are designed for group dining experiences ranging from corporate dinners and award receptions to private celebrations and large gatherings. Our culinary team offers curated menu selections with plated, buffet, and reception-style service options tailored to your event format.

Each banquet is executed with precise timing and service coordination to ensure a smooth dining experience for your guests. From menu planning to day-of service, our team focuses on consistency, presentation, and hospitality that complements your event flow.

Ahern Hotel provides operational support for expos, conventions, and large-scale events requiring structured planning and execution. From staging and floor layouts to AV integration and load-in coordination, our spaces are built to support production at scale.

This is where planning meets infrastructure—designed for efficiency, flow, and event performance.

A full hotel buyout at Ahern Hotel provides exclusive access to the entire property, including guest rooms, event spaces, dining, and amenities. Ideal for corporate retreats, productions, and large-scale private events requiring privacy and control.

This option transforms the hotel into a fully dedicated environment tailored to your program.

Elevate your event with customized branding opportunities designed to maximize exposure. From digital LED displays and sponsorships to experiential activations, Ahern Hotel offers high-impact branding solutions, including street-facing LED displays and rooftop signage for exceptional visibility.

Our in-house creative team is also available to design custom digital assets and event branding, making it easy to create a cohesive guest experience from arrival to departure.

PLANNING YOUR EVENT

EVERY DETAIL MATTERS.

Have questions about hosting your event at Ahern Hotel?

Explore answers to common planning questions or connect with our experienced team for guidance tailored to your event needs. From selecting the right venue to understanding available services and options, we’re here to help make the planning process simple and seamless.

Event Planning

Ahern Hotel is equipped to host virtually any type of event*.

Whether you’re planning an intimate gathering or a large-scale production, our flexible venues can be tailored to meet your vision. Popular events Include:

  • Corporate meetings and conferences
  • Trade shows and expos
  • weddings and receptions
  • Galas and fundraisers
  • Banquets and award ceremonies
  • Birthday parties and private celebrations
  • Holiday parties
  • Car shows, hobbyist and specialty events
  • Live productions and entertainment events

Need something unique?

We’d love to hear your ideas. Our Event Team will work with you to recommend the ideal venue and explore creative solutions tailored to your event. In many cases, events can even extend beyond our traditional event spaces, including areas such as our parking garage for specialty activations.

→ Explore Our Solutions

*All events are subject to venue suitability and must comply with applicable Nevada laws and regulations.

Ahern Hotel offers nearly 30,000 square feet* of flexible indoor and outdoor event space designed to accommodate gatherings of all sizes.

Guest capacity varies depending on the selected venue, floor plan, and seating arrangement. Available configurations may include:

  • Classroom-style seating for presentations and training sessions
  • Theater-style seating for larger audiences
  • Banquet seating for dinners, receptions, and celebrations
  • Reception-style layouts for networking and social gatherings
  • Conference-style setups for meetings and collaborative discussions

Our largest event spaces can accommodate up to 2,000 guests for receptions, with additional configurations available throughout our venues. Your Event Coordinator will help determine the ideal space and setup based on your guest count, event goals, and overall vision.

→ Explore Our Venues

*All events are planned in accordance with applicable Nevada fire codes and safety regulations to ensure a comfortable experience for you and your guests.

Our Event Team will help guide you through selecting the ideal venue based on your guest count, seating style, budget, AV requirements, dining needs, and overall event goals.

Whether you are just beginning to explore options or already have a specific space in mind, our team will help evaluate the best fit for your event. While many clients start by viewing spaces online, we encourage all clients to tour their preferred venues before making a final decision.

→ Explore Our Venues

We encourage all clients to tour their preferred venues before making a final decision.

An on-property tour allows you to experience the space firsthand, review layouts, visualize guest flow, and explore options that may better align with your event vision.

In many cases, seeing the venues in person helps clients discover new possibilities, compare different setups, and identify details they may not have considered when viewing spaces online.

Unable to visit or take a tour?
For clients unable to visit in person, our Event Team can provide additional resources including room specifications, photos, videos, and virtual consultations to help you make an informed decision.

Ahern Hotel offers flexible event configurations that allow multiple venues and spaces to work together based on your event goals, guest count, and overall experience. 

Popular space combinations include:

  • Studio A-D + Emerald Room
  • The Chophouse + Chophouse Wine Bar
  • The Showroom + Vita Bella Wine Bar
  • The Lobby Bar + Lobby Pool
  • The Chophouse + Chophouse Wine Bar + The Gallery

These are examples of how our spaces can work together. Larger gatherings can utilize additional areas throughout the property for registration, breakout sessions, networking, dining, VIP experiences, or specialty activities within the overall event program.

Our Event Team will help design the ideal combination of spaces based on your event format, guest flow, and vision.

→ Explore Our Venues

Event Customizaton
& experience

Every event at Ahern Hotel can be tailored to reflect your goals, style, and preferences.

Clients are welcome to personalize their event with their own décor, design elements, and creative touches, or work with our Event Team to develop a customized experience.

Additional event enhancements may include:

  • Event marketing and graphic design services
  • Branded corporate setups and custom dining menus
  • Entertainment integrations
  • Specialty décor and lighting elements

Whether you are planning a corporate gathering, private celebration, wedding, or specialty event, our team will help create an experience that feels uniquely yours.

Ahern hotel does not offer one-size-fits-all event packages.

Instead, each event is customized based on your guest count, venue selection, dining needs, event goals and overall vision.

Our event team will work with you to create a tailored event plan that aligns with your needs while exploring available options and enhancements to bring your event experience together.

Event-specific options and considerations can be discussed with your Event Coordinator during the planning process.

Ahern Hotel has experience hosting a variety of specialty events, from private celebrations and themed experiences to large-scale productions and full property buyouts.

Whether you are bringing your own event concept, production team, or specialty vendors, Ahern Hotel offers the venue options and resources needed to support your event goals.

Past specialty events have included:

  • PokeKon and Las Vegas Card Show
  • Leigh Steinberg Super Bowl Party
  • Vegas Classic Car Show
  • Diecast Super Convention

With flexible venue options and experienced event support, Ahern Hotel can accommodate unique and themed events ranging from intimate gatherings to large-scale productions.

Ahern Hotel offers exclusive event options for groups looking to create a private experience, including floor buyouts and full hotel buyouts.

Buyout options may include:

  • Entire first floor
  • Entire second floor
  • Both floors together
  • Full hotel buyout

These experiences allow larger events to create dedicated environments for:

  • Networking and receptions
  • Entertainment and activations
  • VIP experiences
  • Specialty programming like podcasts and radio

Guest accommodations can also be incorporated into hotel buyout experiences, with additional lodging solutions available through nearby hotels when needed. Our Event Team will help determine the best setup based on your event format, guest experience, and overall requirements.

Ahern Hotel Offers *Guest Room Blocks for event attendees looking to stay on property during their event experience.

With 203 guest rooms available, event organizers can work with our team to determine the number of rooms needed based on their group size and event requirements.

Guest room blocks provide added convenience by allowing attendees to stay close to event activities, dining, and property amenities.

*At the time of establishing a guest room block, the event organizer is required to provide a valid credit or debit card. When a guest reserves or checks in to a room within the block, the individual guest is required to provide a valid credit or debit card and a refundable $100 per night security deposit for their reserved room. The deposit covers incidentals or potential damages and will be released after check-out, provided there are no outstanding charges or damages.

Ahern Hotel’s Event Team works closely with clients throughout the planning process to help coordinate event details, venue requirements, and the overall guest experience.

Our team helps support your event through:

  • Event planning guidance and communication
  • Coordination with internal departments
  • Venue preparation and event requirements
  • Event logistics and operational details
  • Audiovisual needs and production coordination
  • Branding opportunities and event enhancements
  • Dining experiences and specialty requests

Our goal is to provide a seamless planning experience and help ensure every detail is thoughtfully prepared.

Ahern Hotel maintains on-property security coverage at all times to help support the safety and comfort of our guests and event attendees.

For events requiring additional security support, your Event Coordinator can help review your needs and coordinate additional resources when appropriate, including trusted security partners or local law enforcement for high-profile or large-scale events.

Event organizers may also bring their own security personnel; however, all outside security teams must be reviewed and approved by Ahern Hotel’s Security Department prior to the event to ensure proper coordination and guest safety.

Ahern Hotel does not permit open flames anywhere on the property.

Due to licensing and safety regulations, open flames are prohibited for all events, including but not limited to:

  • Candles and table center pieces
  • Decorative flames
  • Production or stage effects involving open flames
  • Any other flame-producing devices

If your event concept includes decorative lighting or special effects, our Event Team can help recommend alternative solutions that comply with hotel safety requirements.

Ahern Hotel can accommodate guest room and suite reservations for private product demonstrations, hospitality suits, and showcase experiences during conventions, trade shows, and special events.

These spaces are commonly used for:

  • Product demonstrations and equipment showcases
  • Private client meetings
  • Hospitality suites
  • Media presentations
  • Technology demonstrations

To help ensure a safe and successful experience, showcase rooms are subject to hotel policies and approval, including:

  • No open flames or flame-producing devices
  • Vendors and production teams must be approved by Ahern Hotel
  • Guest rooms used as showcase or demonstration spaces may not be occupied as overnight guest accommodations

Depending on our event requirements, multiple guest rooms, suites, or entire hotel floors may be reserved to support your event. Our Event Team will work with you to determine the most appropriate setup based on your event requirements, hotel availability, and operational guidelines.

Catering & Dining

Ahern Hotel offers in-house catering with banquet dining options designed to accommodate a wide variety of events, group sizes, and service styles.

Our banquet menu includes a selection of breakfast, lunch, dinner, reception, and refreshment options, allowing event organizers to choose the dining experience that best fits their event.

Clients can select from a variety of catering packages, with additional customization options available based on their event needs.

Explore our:
→ Banquet Catering Menu (PDF)

Ahern hotel offers menu customization options to help accommodate your event style, guest experience, and overall budget.

Depending on your event needs, our culinary team can tailor menu selections, service styles, and package combinations to best fit your event. Menu modifications may include adjustments to selections, dietary accommodations, and service options. 

For larger gatherings, our culinary team may recommend buffet service or a streamlined menu selection to help maintain efficient service and provide the best possible dining experience for every guest. 

Some banquet packages require a minimum or maximum guest count. Package modifications may be available when applicable guest count requirements are met.

For the best experience, we recommend submitting menu revisions and special meal requests at least two (2) weeks* before your event. Menu changes requested after this timeframe are not guaranteed.

Explore our:
→ Banquet Catering Menu (PDF)

*While we can accommodate updates up to two (2) weeks before your event, menu changes requested after this timeframe are not guaranteed. This allows our Food & Beverage team time to coordinate menu adjustments, source appropriate ingredients, and confirm approved options with your event coordinator.

Ahern Hotel works with event organizers to accommodate dietary restrictions and special requests to help ensure every guest has an enjoyable dining experience.

Our culinary team can assist with accommodations related to:

  • Religious dietary needs
  • Food allergies and sensitivities
  • Dietary restrictions and food intolerance
  • Other special meal requests based on guest needs.

For the best experience*, we recommend finalizing dietary requests and special meal considerations during the planning phase of your event.

*While we can accommodate updates up to two (2) weeks before your event, menu changes requested after this timeframe are not guaranteed. This allows our Food & Beverage team time to coordinate menu adjustments, source appropriate ingredients, and confirm approved options with your event coordinator.

Ahern Hotel’s banquet and catering services are designed to provide a complete dining experience for events held at the property.

For private events, outside catering and food vendors are generally not permitted, and event organizers are required to select dining options from our banquet catering menu.

For specialty events where food vendors are a central part of the vent experience, exceptions may be considered on a case-by-case basis. Examples include:

  • Food festivals or culinary-focused events
  • Marketplace-style events featuring multiple vendors
  • Specialty events where food is the experience

All outside food vendors and specialty food arrangements must be reviewed and approved by our Food & Beverage team in coordination with your Event Coordinator.

Approved outside cakes and desserts are permitted. Applicable fees may apply, and all outside desserts must be reviewed and approved by our Food & Beverage team in coordination with your Event Coordinator.


Prefer a Stress-free Experience?

Ahern Hotel offers in-house cake and dessert options through our culinary team for guests who prefer a convenient, stress-free experience.

Our team can work with you to create dessert options that complement your event and guest experience.

For the best experience*, we recommend discussing cake and dessert options during the planning phase of your event.

*While we can accommodate updates up to two (2) weeks before your event, changes requested after this timeframe are not guaranteed. This allows our Food & Beverage team time to coordinate menu adjustments, source appropriate ingredients, and confirm approved options with your event coordinator.

Outside *alcoholic beverages are generally not permitted at Ahern Hotel.

Guests may bring their own wine for private events; however, applicable corkage fees will apply.

Beer, spirits, liquor, and other alcoholic beverages must be purchased and served through Ahern Hotel’s Food & Beverage program. If a specific product is not currently offered, our team may be able to source it through one of our licensed beverage distributors, subject to availability and approval.

If you have a special request, our Event Team and Food & Beverage team will be happy to discuss available options during the planning process.

*This policy helps ensure compliance with Nevada alcohol licensing requirements, responsible alcohol service, and event safety.

Ahern Hotel offers bar service options for a variety of events including private celebrations, corporate gatherings, and specialty experiences.

Our beverage options can be customized to fit your event style, theme, and service needs, including:

  • Hosted and cash bar packages
  • Reception open bar packages
  • Welcome champagne packages
  • Custom bar menus
  • Tray-passed beverage service
  • Customizable event cocktails

If a specific alcohol or spirit is requested that is not currently available through our beverage program, our Food & Beverage team may be able to source it through our licensed beverage distributors, subject to availability and approval.

Explore our:
→ Banquet Catering Menu (PDF)

TECHNOLOGY & AV

Ahern Hotel offers comprehensive audiovisual support for events ranging from corporate meetings and conferences to large-scale productions and specialty experiences.

Our AV capabilities include:

Audio & Visual Equipment

  • Microphones, mixers, speakers, and digital sound processing
  • Projectors, projection screens, and confidence monitors
  • Modular LED video walls and digital signage displays
  • Camera systems for event recording

Production & Staging Support

  • Stage lighting, spotlights, and ambient room uplighting
  • Custom stage design, drapery, skirting, and scenic elements
  • Rigging, motor controls, and structural truss setups
  • Podium setups and specialized conference furniture

For specialized production needs outside of our standard capabilities, we work with trusted production partners to help source additional equipment and services, including specialty lighting, DJ equipment, and other event enhancements.

Our team can help coordinate the technology, production elements, and event requirements needed to support your event.

Ahern Hotel offers Wi-Fi access throughout the property for guests, attendees, and event participants.

For meetings, conferences, and events requiring additional connectivity, enhanced high-speed Wi-Fi options are available upon request to support the needs such as presentations, video conferencing, and other business requirements.

Our Event Team can help coordinate connectivity needs during the planning process to ensure your event has the appropriate level of service.

Ahern Hotel offers branding opportunities to help create a customized event experience and bring your event identity to life throughout the property.

Our team can assist with creating and producing branded materials, including:

  • Custom digital graphics and visuals
  • Printed materials, banners, and custom-sized signage
  • Branded menus, event materials, and specialty décor
  • Customized event displays and promotional materials

For larger conventions, corporate gatherings, and hotel buyouts, expanded branding opportunities may be available throughout the property based on event scope and requirements.

Our Event and Marketing Teams can work with you to determine the best options to support your event concept and guest experience.

Ahern hotel offers digital display opportunities to help enhance event visibility, provide guest information, and showcase branded content throughout the property.

Digital display opportunities include:

  • Event signage and announcements on property displays
  • Custom graphics displayed on in-house television screens
  • Digital signage within event spaces and common areas
  • Promotional visuals and branded content for larger events.

For larger conventions, corporate gatherings, and hotel buyouts, additional property-wide digital display opportunities may be available, including expanded event messaging and promotional placements.

Our Event and Marketing Teams can assist with creating and coordinating digital content to support your event needs.

Ahern Hotel offers marketing and promotional opportunities to help increase event visibility before, during, and beyond.

Promotional opportunities may include:

Digital Promotion

  • Ahern Hotel Website and event calendar listing
  • Custom event landing pages when applicable
  • Social media promotion and event highlights

On-Property Promotion

  • Top-of-Building digital display marquee
  • Sahara-facing digital display pylon
  • Digital displays and promotional placements

Additional Advertising Opportunities

  • Billboard Advertisements
  • Transportation Advertisements
  • Custom marketing materials and support

Our Marketing Team can help identify promotional opportunities that align with your event goals, audience, and budget.

Ahern Hotel welcomes outside production and entertainment vendors to support your event needs, including AV companies, entertainment providers, DJs, and specialty production teams.

Clients may choose to utilize their preferred vendors when their event requires specific equipment, production elements, or entertainment services beyond Ahern Hotel’s in-house capabilities.

When using outside production vendors, additional requirements and fees may apply. Outside vendors utilizing their own equipment will operate independently from Ahern Hotel’s in-house AV services and equipment.

Our Event Team works closely with outside vendors to coordinate venue requirements, access, and event logistics to help ensure a seamless experience.

Event Booking & Policies

Booking information

While there is no required booking window, we recommend reserving your event at least 90 days in advance whenever possible. This provides ample time to coordinate planning, catering, venue setup, entertainment, and other details.


Planning further ahead?

We welcome long-term planning and can accept event reservations up to five (5) years in advance, allowing plenty of flexibility for future weddings, conventions, corporate events, and milestone celebrations.

Shorter planning timelines may also be accommodated based on venue availability and the scope of your event. Our Event Team will work with you to determine the best options available.

Getting started is easy. Simply submit an Event Inquiry to connect with our Event Team.

Once we receive your inquiry, an Event Coordinator will contact you to learn more about your event, discuss your goals, and help identify the right venue options and services for your needs.

As your event plans develop, our team will work with you to finalize details, provide pricing, and guide you through the booking process.


Ready to get started?

Connect with our team:
→ Event Inquiry Form

Your proposal is prepared after the planning process, once your event details have been reviewed and finalized with your Event Coordinator.

During the planning phase, our team will work with you to discuss your event goals, venue selection, catering, event enhancements, and other important details. Preliminary pricing and quotes may be provided throughout this process as your event takes shape.

Once your event details are confirmed, your Event Coordinator will prepare a customized proposal outlining the agreed-upon services, pricing, and event details before moving forward with the booking process.

Ahern Hotel can provide sample floor plans to help you visualize your event layout, including seating arrangements, stage placement, and overall event flow.

During the planning process, our Event Team will work with you to review your preferred setup and help create a layout that is realistic, functional, and aligned with your event needs.

Final layouts can be tailored based on your guest count, event style, production requirements, and venue selection.

Once your event details have been finalized and you are ready to move forward, a 50% non-refundable deposit is required to confirm your event date and venue space.

Should you need to reschedule, your deposit may be applied toward a future event date, subject to venue availability and coordination with your Event Coordinator.

Your Event Coordinator will review payment requirements, scheduling details, and next steps throughout the booking process.

Event policies

For the best event experience, we recommend finalizing all event details at least two (2) weeks* before your event date.

This includes but not limited to:

  • Room layouts
  • Event timelines
  • Audiovisual requirements
  • Other planning details

Finalizing these details in advance allows our Event team to coordinate staffing, venue preparation, production requirements, and food & beverage planning to ensure everything is ready for your event.

*While we will always do our best to accommodate last-minute requests, changes submitted within two (2) weeks of your event—including significant layout, venue, production, or menu changes—may not be possible and remain subject to availability.

For the best event experience, we recommend finalizing your expected guest count at least two (2) weeks* before your event date.

Your final guest count helps our Event Team coordinate:

  • Catering quantities
  • Seating arrangements
  • Staffing requirements
  • Venue preparation

Providing an accurate guest count in advance allows our culinary and event teams to properly prepare and ensure your guests receive the best possible experience.

*While we will always do our best to accommodate last-minute updates, guest count changes submitted within two (2) weeks of your event may not be possible and remain subject to availability. Significant increases may require adjustments to food service, seating, staffing, or venue setup.

Things come up — we understand. If your plans change, our Event Team is here to help review available options and guide you through the next steps.

Rescheduling Your Event

  • Should you need to move our event to a different date, your deposit may be applied toward a future event date, subject to venue availability and coordination with your Event Coordinator.

Canceling Your Event

  • If you choose to cancel your event, deposits are non-refundable. We encourage you to communicate with your event coordinator as soon as possible so our team can review our options and assist with any outstanding details.

Event DAY

Complimentary parking is available for Ahern Hotel guests and attendees of events at the property.

Ahern Hotel offers five (5) levels of parking, with additional ground level outdoor overflow parking available when needed.

For events requiring additional parking beyond onsite capacity, your Event Coordinator can work with your team to review alternative parking and transportation options to support guest arrival and departure.

Event access points are coordinated based on your event type, size, and guest flow requirements.

For smaller events, guests may access the venue directly through the designated event entrance. For larger events, our Event Team may implement a planned arrival flow to help manage traffic, enhance guest experience, and maintain safe movement throughout the property.

Your Event Coordinator will work with you during the planning process to confirm guest arrival instructions, signage, and event access details.

Your Event Coordinator will serve as your primary point of contact throughout the planning process and remain available to support your event day needs.

During your event, your Event Coordinator will help coordinate solutions and connect with the appropriate Ahern Hotel teams to address any needs that may arise, including food & beverage, audiovisual, IT, engineering, and other event-related support.

Our Event Coordinators work closely with our operational teams to help ensure your event runs smoothly from setup through completion.

To help ensure a smooth setup experience, all vendors and production teams must follow Ahern Hotel’s designated load-in procedures. Your Event Coordinator will work with your team and vendors during the planning process to help confirm appropriate access times and setup requirements.

Load-in Locations

  • Vendor unloading is only permitted through approved areas. Load-in through glass doors on the First and Second floors is strictly prohibited. Approved unloading areas include third floor and above, as well as the loading dock located at the back of the hotel on → Cincinnati Avenue.

Loading Dock Access

  • Vendors requiring loading dock access must be coordinated in advance. Please provide your Event Coordinator with the vendor company name and scheduled arrival time at least 48 hours prior to load-in so access can be arranged.

Friday Load-in Requirements

  • For Friday load-ins between 7:00AM and 4:00PM, vendors must use the loading dock ramp. Loading bays will not be available during these hours.

Once load-in has been approved and coordinated, vendors, exhibitors, and production teams should check in with their Event Coordinator upon arrival.

This check-in confirms your arrival and provides an opportunity to communicate any immediate needs or request additonal support before setup begins.

Your Event Coordinator will help connect your team with the appropriate Ahern Hotel resources to support a smooth setup process.

LETS DO THIS!

READY TO BOOK?

OUR EVENTS TEAM

Courtney Geer
Executive Event Coordinator

Karen Eastman
Event Coordinator

PLANNING TOOLS